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Adding a new vehicle
Adding a new vehicle
Updated over 2 weeks ago

To start using the Fleet Management System (FMS), add vehicles to enable accurate tracking and management of your fleet and drivers.

Once you have purchased your first tracker, the dashboard will display an Add vehicle button to help you get started.

If you have already added vehicles to the FMS, you can add more from the vehicle list.

➡️ Click on the Fleet management tab > Vehicle list > View vehicles > Add new vehicle

You don’t need to complete all details right away. If a field isn’t marked as required (*), you can save the vehicle and edit it later to add any missing information.

Step 1: Basic details

  • Registration: Enter the vehicle registration number.

    • Use the Get details button to check the entered registration against the DVLA database to auto-fill some vehicle details.

      • The Make field will auto-fill in Step 1, and fuel type, year of manufacture, vehicle colour, and CO2 emission will auto-fill in Step 2.

  • VIN number: Enter the vehicle's VIN (chassis number).

  • Vehicle known as: Assign a nickname for the vehicle.

  • Type: Select the vehicle type from the pre-configured drop-down menu in settings.

  • Make: Select a vehicle make from the pre-configured drop-down menu in settings.

    • If you haven't added the make yet, click Add new make to create a new record.

  • Model: Select a vehicle model from the pre-configured drop-down menu in settings.

    • If you haven't added the model yet, click Add new model to create a new record.

If using the Get details button to pull the vehicle details, the model record will be created if it does not already exist.

Step 2: Extended details

  • Fuel type: Select the fuel type from the preset list of fuels.

  • Year of manufacture: Enter the year the vehicle was manufactured.

  • Vehicle measurements: Enter the width/length/height/ground clearance/towing capacity.

  • Vehicle colour: Enter the colour of the vehicle.

  • CO2 emission: Enter the carbon emissions per kilometre.

All extended details are optional, and some details can be auto-filled from the DVLA database.

Step 3: Driver

  • Status: Select a status from the drop-down.

    • Select a Driver from the dropdown to assign the user.

    • If Not in use is selected, no driver can be assigned.

  • Mileage: Enter the current mileage of the vehicle from the odometer.

Currently, it is only possible to assign a driver if they have a tracker configured against the user.

Step 4: Tracker

  • Tracker: Select the tracker assigned to the driver assigned.

If no driver is assigned, a tracker cannot be assigned.

Step 5: Vehicle Check

  • Vehicle check template: Choose the template required for vehicle checks.

Step 6: Reminders

  • Reminders: Set the date for the reminders configured in settings.

    • If the reminder was configured as required, a date must be added.

All reminders configured in the Vehicle reminders setting will be displayed and cannot be added or removed for individual vehicles.

Step 7: Maintenance

  • Maintenance templates: Tasks added will autofill the fields based on the configured reminder templates.

    • Task name: Add the maintenance template by beginning to type, the list will display results from your maintenance templates.

    • Make adjustments: Make any required adjustments to the Priority and Next maintenance date if required for this vehicle.

    • Next mileage due: This field cannot be edited, this is calculated based on the Mileage entered in step 3 and the interval configured in the template.

Click Save to finalise your vehicle details.

The settings will auto-save every few minutes as you go through the steps so you don't lose your progress.

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