Schedule notifications for routine upkeep tasks, such as oil changes, tyre rotations, and brake inspections. By setting time- or mileage-based reminders, you can ensure maintenance is performed promptly, reducing the risk of breakdowns and costly repairs.
View setting
➡️ Navigate to your Profile icon > Settings > Fleet management > Vehicle reminders > View
Use the search bar and filters to quickly find specific records within the list.
Add new maintenance task
➡️ Add new maintenance
Step 1: Basic details
Basic details
Task name: Enter the name of the maintenance task (e.g., "Oil change").
Notes: Add any important details or additional information relevant to the task.
Set priority: Specify the priority level (High, Medium or Low) to determine the urgency of the task.
Due Reminders
Time interval
Time interval: Specify how often (in weeks or months) the maintenance task should be performed.
Example: Set "10 weeks" for a task that needs completion every 10 weeks.
Reminder shows up: Set how many weeks before the due date the reminder should appear.
Example: If set to "1 week," the reminder will show up during the 9th week for a 10-week interval task.
Mileage reminder
Mileage interval: Specify the mileage at which the maintenance task should be performed.
Example: Set "500 KM" for a task that needs completion every 500 kilometers.
Reminder shows up: Set the mileage threshold for when the reminder should appear.
Example: If set to "460 KM," the reminder will show up when 460 kilometers are reached.
A notification can be set for both time and mileage, whichever is reached first will trigger the notification.
Step 2: Notifications
Email notification
Set up email alerts to notify the appropriate recipients when engineers do not meet departure rules.
Who should receive notifications:
Users: Send the notification to the chosen user names only.
Roles: Send the notification to all users on the chosen roles.
Everyone: All users receive the notification.
None: Disable this notification type.
Email template: Select an appropriate email template to use for this notification.
Add new template: Create a new template to use if you have not done so already.
Notification
Enable global notifications for in-system alerts.
Who should receive notifications:
Users: Send the notification to the chosen user names only.
Roles: Send the notification to all users on the chosen roles.
None: No one receives the notification.
Managing reminders
Edit maintenance
➡️ Edit > Amend details > Save
If the reminder is assigned to a vehicle, it cannot be edited.
Delete maintenance
➡️ Delete > Type Delete > Confirm
If the reminder is in use, it cannot be deleted. Instead, consider archiving it for historical purposes.