Mobile app users can log their working hours, such as start time, breaks, and end time, using the timecard widget available on the app’s home screen. These time entries are automatically compiled into a weekly timesheet report, allowing office staff to review, edit, and approve them as needed.
By centralising this information, timesheet approval helps ensure payroll accuracy, supports efficient scheduling, and improves project tracking. It also enables performance analysis by providing insight into how time is spent across teams.
View Timesheet Report
➡️ Reporting tab > 
> Users > Timesheet approval
Timesheet Report
The Timesheet Approval report displays a weekly breakdown of logged hours by user. From here, office users can approve or delete timecards submitted by engineers using the mobile app.
A number in each day indicates the number of times the timecard is updated.
Filters
You can apply a date filter to view all timesheets logged for your users during the week, reducing the data if there are many weeks awaiting review.
The quick filters allow switching between pending and approved timesheets. You can also archive these historical timesheets if they are no longer required. Once an approved timesheet has been archived, it can no longer be viewed.
Add new timecard
While timecards are typically logged via the mobile app, you can also manually input timecards through the web.
➡️ Add new daily timecard
User: Select a user name from the dropdown.
Start date/time: Set when the user’s shift began.
End date/time: Set when the user’s shift ended.
Click "Save" to record the timecard.
Adding Breaks
You can log breaks within the same timecard entry:
Click the ➕ plus icon to add a break.
Break start time: Choose when the break began.
Break end time: Choose when the break ended.
Delete: Click the trash icon to remove a break if entered incorrectly. You can add multiple breaks for a single shift if required.
Breaks must be logged within the overall shift time (between the selected start and end times).
Actions
Approve: Approve the full week's timesheet. We recommend approving timesheets on a weekly basis using this option.
➡️ Approve > Review the date and time displayed > Type 'Approve' > Approve
Delete: Delete the full week's timesheet.
➡️ Delete > Review the date and time displayed > Type 'DELETE' > Delete
Once a timesheet has been approved or deleted, it cannot be undone.
View a timecard
Click on a time to view the timecard-specific details, including, the number of scheduled events that occurred during this shift and, if the device has location services enabled, the location that the user actioned the timecard widget, along with other useful information for that time.
Edit timecard: Make manual adjustments in the event the user has not logged their times accurately.
➡️ Select the timecard from the timesheet report > Edit timecard > Adjust times > Add any breaks not yest recorded > Save
Delete timecard: Delete the individual timecard from this timesheet.
➡️ Select the timecard from the timesheet report > Delete timecard > Type 'Delete' > Delete
Approve and close: Approve an individual timecard. Ensure the details are correct before using the approve option, as there is no additional confirmation required on this screen.
Timecard icons
Timecard has been edited by a user | |
Clock in location | |
Break start/end location | |
Clock out location | |
Event arrived location | |
 | Add breaks |
 | Number of timesheet entry for the day |
The Daily timecard detail and Summary timesheet detail reports can also be used to review data.
Use the Enable timesheets setting to enable the timecard widget on the mobile app.
Quick links:
You can customise your report by clicking the pencil icon in the top left to add, remove, or reorder columns. Once your layout and filters are set, click Quick links in the top right and select Save to store the report—your saved reports will appear in the left-hand panel for quick access.
Use the download and print buttons on the right to export your report to Excel or print it out quickly.