The mass archive tool archives all the parts in your database at once that are not in an active status. This is useful for clearing out an old or outdated parts list, for example before importing a new one. Archived parts are removed from selection lists for future work, and your historical records are kept.
Mass archiving cannot be reversed. To archive a single part instead, see How to archive or delete a part.
Click here to see what plans include advanced parts management
Click here to see what plans include advanced parts management
Plan name | Client region | Included in plan |
Legacy Plans | All | No |
Go Paperless | UK | Yes |
Customer Journey | UK | Yes |
Automation | UK | Yes |
All-in-One | US | Yes |
Customer Journey | US | Yes |
Field Automation | US | Yes |
How to access the mass archive tool
âĄď¸ Go to your Profile icon â Choose Settings â Locate Parts and stock in the Categories menu â Click View next to Parts â Click Advanced options at the bottom of the parts list
How to mass archive parts
Click Advanced options to expand the section.
In the 'Mass archive parts' area, read the description carefully.
Click Mass archive parts.
A confirmation box will appear, asking you to confirm this action with your username and password.
Enter your login details and confirm.
Once the action is complete, a notification will confirm.
Parts in an active status ('Requested', 'On order', or 'Available') are not archived.
Archiving may take some time, depending on the size of your parts database. Only click the button once and wait for the notification to confirm the action is complete.
Common questions
Can I undo a mass archive?
Can I undo a mass archive?
No. Mass archiving cannot be reversed, so check you want to archive your whole parts list before you confirm.
Why were some parts not archived?
Why were some parts not archived?
Parts with an active status of 'Requested', 'On order', or 'Available' are skipped. Once those parts are 'Installed', 'Cancelled', or 'Returned', they can be archived.