A geo-fence is a designated area on a map that enables tracking and alerts when a vehicle enters or exits the boundary. This lets you define locations, monitor vehicle movements, and receive notifications for unauthorised activity or specific operational events.

View setting

➡️ Navigate to your Profile icon > Settings > Fleet Management > Vehicle geo-fences > View

Add new geo-fence

➡️ Add new geo-fence

Geo-fence creation follows a step-by-step process displayed on the left side of the screen. The progress bar tracks completion, and you must navigate through each step sequentially:

Step 1: Basic Details

Name: Enter a name for the geo-fenced location (e.g., "Warehouse perimeter").

Step 2: Location

Define the location with one of the below options:
- Use the search bar to navigate to a specific location.
- Use the icon to center the map on your current location.
- Use the mouse to move the map and click to set the pin manually.
Set the perimeter:
- Draw manually: Use the drawing tool to mark a custom boundary using lines, click on the map to set markers and create the boundary shape.
  - To amend a drawn perimeter, click the icon > Click on a marker to expand the shape > Click Complete to save shape changes or Cancel to remove changes
- Set around location: Use the scalable perimeter tool to set the boundary around your chosen point, adjusting the range as needed using the slider and the +/- buttons
  - Drag the pin to move the entire boundary.
- Use the icon to delete the set boundary.

Use the icon to recenter the map to the middle of your boundary.

Step 3: Time

Specify the days and times to apply the geo-fence:
- Tick the days of the week
- The time dropdown will default to Anytime, change this to a specific start time to set a time period > Set the end time.
  - For example, Mondays from 9 am to 12 pm and 1pm to 5pm allows for free movement from 12 pm to 1 pm.

Step 4: Assign to

Choose which vehicles the geo-fence will apply to:
1. Specific vehicles: Assign to one or more vehicles by selecting them from the drop down.
2. All vehicles: Apply the geo-fence to all vehicles in the fleet.

Vehicles will need to be added via the FMS dashboard to apply geo-fences to specific vehicles.

Step 5: Notifications

Choose whether notifications are sent when a vehicle:
- Enters the gero-fence
- Exits the geo-fence
Email notification: Set up email alerts to notify the appropriate recipients when engineers do not meet departure rules.
- Who should receive notifications:
  - Users: Send the notification to the chosen user names only.
  - Roles: Send the notification to all users on the chosen roles.
  - Everyone: All users receive the notification.
  - None: Disable this notification type.
- Email template: Select an appropriate email template to use for this notification.
  - Add new template: Create a new template to use if you have not done so already.
Notification: Enable global notifications for in-system alerts.
- Who should receive notifications:
  - Users: Send the notification to the chosen user names only.
  - Roles: Send the notification to all users on the chosen roles.
  - None: No one receives the notification.

Step 6: Finish

Click Finish to choose to either:
1. Activate the template immediately.
2. Save as draft to activate later.

Once activated, the geo-fence will be assigned based on the configuration in Step 4.

Managing geo-fences

Edit geo-fence

➡️ Actions > Edit > Amend details > Save

If the geo-fence is active, the fenced area cannot be edited. If you need to edit the chosen area, create a new Geo-fence and delete the existing one.

Delete geo-fence

➡️ Actions > Delete > Type Delete > Confirm