Invoice categories streamline financial management by grouping transactions, facilitating tracking, and providing clarity for tax preparation, budgeting, and financial analysis. These structured categories also improve client communication, fostering transparency and trust.
View Setting
➡️ Profile Icon > Settings > Reporting > Business Units > View
Adding Business units
➡️ Add Business unit
Complete the Side Panel
Enter the name
Description
Details for the Business unit.
Click Save
Example Business units
Business units enhance transparency, efficiency, and informed decision-making. Here are some examples:
Sales Revenue: Includes income from product or service sales.
Operating Expenses: Covers day-to-day business operation expenses.
Marketing and Advertising: Expenses for promotions, campaigns, and marketing materials.
Professional Fees: Payments to consultants or freelancers for services.
Supplies and Materials: Costs for office supplies, raw materials, or inventory.
Boiler Service Contract Specific Categories
Boiler Inspection and Maintenance: Charges for inspections, cleaning, and boiler maintenance.
Parts and Repairs: Expenses for replacement parts and repairs.
Emergency Services: Fees for emergency callouts or repairs.
Fuel or Gas Usage: Costs for fuel or gas consumed by the boiler.
Compliance and Certification: Charges for regulatory compliance and certifications.
HVAC Contract Specific Categories
System Installation: Costs for HVAC system installation.
Routine Maintenance: Scheduled maintenance fees for HVAC systems.
Filter Replacement: Costs for air filter replacements.
Refrigerant Refills: Charges for refilling refrigerant in A/C units.
Emergency Repairs: Fees for emergency repairs outside regular maintenance.
Managing Invoice Categories
➡️ Edit an Invoice Category
Edit > Amend > Save
➡️ Delete an Invoice Category
Delete > Type "Delete" > Delete
"Planned Preventive Maintenance" and "Service Plans" are default categories and cannot be deleted. Additionally, categories linked to an active contract template cannot be removed.