Stock locations represent the physical places where your parts are stored, which can be storerooms, warehouses, or more commonly, engineer vans. By assigning stock locations, Commusoft can track the flow of inventory, from ordering and storing parts to transferring and installing them on-site.
Using stock locations ensures you always know how much stock is held at each place, preventing loss, improving efficiency, and helping with insurance and accounting records.
View settings
➡️ Profile icon > Settings > Parts & Stock> Stock locations
Add new stock location
➡️ Add new stock location
Stock Location: This refers to the physical location where parts are stored.
It could be:
A central warehouse (Main Warehouse)
A smaller office stockroom (Service Depot)
Or most commonly, an engineer’s van (e.g., John Smith - YK21 XYZ)
This is the top-level label used in inventory tracking.
Optional information: Bin locations help divide a stock location into more precise areas, so parts can be quickly located during picking, packing, or audits.
You can set between 1 to 4 bin locations to reflect your actual storage structure.
Name of bin location 1: Represents the first level of division, such as a zone, aisle, or section. Example: Zone A or Aisle 3
Name of bin location 2: Refines the structure by indicating the rack or shelf. Example: Rack 2 or Shelf B
Name of bin location 3: Adds more detail like a specific bin, tray, or container on that shelf. Example: Bin 5 or Tray 1
Name of bin location 4: Adds sub-bin or compartment level, especially useful for small components or consumables. Example: Compartment D or Box 4
Click 'Save'.
Advanced options
These options let you bulk download or upload bin locations for a more efficient warehouse setup.
Download your bin locations for a specific stock location
Select a stock location (e.g., Main Warehouse).
Click Download Bin locations.
This generates a pre-formatted CSV showing all existing parts and their current bin locations.
Add/update bin locations for a specific stock location
Open the CSV file downloaded earlier.
Enter or update bin details for each part.
Save the file.
In Add/Update bin locations for a specific stock location:
Select the same location.
Click Upload CSV to add/update bin locations.
The system uses both the part name and the manufacturer part number (MPN) to match and update records. This is why using the system's downloaded template is highly recommended.
Managing a stock location
Editing a stock location
➡️ Click Edit > Amend > Click Save
Deleting a stock location
➡️ Click Delete > Type delete > Click Delete
Deleting a stock location is permanent and cannot be undone.