Suppliers are companies or individuals that you purchase parts from. You can add as many as you need but only the ones you choose to âPinâ, will be displayed on the âsuppliersâ page under âPinned suppliersâ. You can see a list of all of the suppliers with the âView all suppliersâ button in the âSupplier overviewâ section.
Your âSupplier overviewâ will show you the total amount of payments due (or overdue as the case may be).
Adding a supplier is as easy as clicking the 'New supplier' button in the top-left hand corner of the supplier's page.
You will then be able to add all necessary information concerning this supplier, as well as designating an automated invoice email template if applicable (Please note -- this feature is available on our Customer Journey plan and above.):
Once completed, ensure you click 'Add supplier' in the bottom right in order to save the supplier to the system.
Pinned & favourite suppliers
Having a pinned supplier is useful when you have large numbers of suppliers as it can save you searching through for suppliers that you use on a regular basis. The pinned suppliers are displayed in such a way to make it clear how much is owed in each case. You can pin as many as you need to.
The suppliers you choose to mark as âFavouritesâ will be defaulted options when you are setting up parts lists for your estimates.
Supplier profile page
You can easily add a new supplier from the Suppliers tab with the 'New supplier' button.
You simply need to fill in the required information (fields marked with a red asterisk) and click 'save' in order to set them up.
Once created, you will have a number of tabs on the suppliers' profile pages:
Supplier details:
As well as general details such as contact details and VAT registration, this page will also show you lists of purchase orders, invoices, credit notes, and returns. All of which, you can add to from here if need be.
Notes & communications:
From here, you can add any internal notes that may be important regarding this supplier. As well as this, you can send external communications to the supplier via email or SMS. You can even create records for phone calls.
Contacts:
This page lists all of the contacts that are associated with this supplier. You can add or remove them as and when you need to, as well as editing their personal details.
Branches:
This lists all of the branches associated with the supplier. Here too, you can add, edit or remove any branches once theyâve been added.
Attached files:
Where the attached files are stored and displayed, you can delete, view, or download them. They can be added using the âAdd new fileâ button and these will be displayed with the date they were added as well as the file name, size and format (PDF etc.)
Quick Links
âPin suppliers to home screen' (they can also be unpinned)
As mentioned above, this is an easy way to have your most often used suppliers shown on the supplier screen without you having to search them out individually.
âSet as favouriteâ
This option will default your contractors to be the first option when youâre creating a parts list for an estimate.
'Don't send reminder for parts delivery'
You can select this option if you prefer not to receive reminders for parts delivery.
âCash allocationâ
This is a way of collecting a single payment for the accumulated costs of multiple invoices rather than individual payments for each one.
âDeleteâ
If you no longer need or work with a supplier, you can remove them from the Commusoft platform with this option.